Ocean Isle Beach Community Center
Policies, Rules and Fees for Reservations
1. Policies Governing Use:
When not in use for Town sponsored or co-sponsored activities, the Ocean Isle Beach Community Center may be rented by organizations and the general public in accordance with established policies, procedures and regulations.
Fees shall be reviewed annually and adjusted as necessary.
A. Priority for use will be as follows:
1. Town sponsored or co-sponsored activities.
2. Civic Meetings or Organizations & Private Functions
B. When the Community Center is being used for functions other than Town sponsored or co-sponsored activities, parties must complete the designated application and submit fees in order to obtain approval by designated staff members at Town Hall.
C. Commercial activities, public or private, or any solicitation will not be permitted at the Community Center.
A. In order to reserve the Community Center, a person must be 18 years of age or
older. This person must be present during the use of the Community Center.
B. A security/cleaning deposit is required for all functions. The following is a schedule of fees for the rental of the Community Center.
MONDAY THRU SUNDAY
9:00 am until 5:00 pm
Time Rented Deposit Fee
2 Hours or less $100.00 $ 25.00
4 Hours or less $100.00 $ 50.00
6 Hours or less $100.00 $ 75.00
8 Hours or less $100.00 $100.00
MONDAY THRU SUNDAY
5:00 pm until 9:00 pm
Time Rented Deposit Fee
4 Hours $250.00 $100.00
MONDAY THRU SUNDAY
9:00 am until 9:00 pm
Time Rented Deposit Fee
12 Hours $250.00 $200.00
The deposit fee will be returned, in full, to the renter unless: the Town determines the facility has been damaged; or that special services (cleaning, equipment maintenance, etc.) is required as a result of the activity; or the event is cancelled by the renter with less than five (5) working days (Monday thru Friday, excluding holidays) notification to Town Hall. If there are damages to the building for which the cost exceeds the rental deposit, the individual executing the waiver form shall be responsible for paying the costs to repair damage that occurred during the rental period. In the event of an act of nature and Town Hall closes the Community Center, the deposit and fees will be returned to the renter.
C. There is a charge of $25.00 for all returned checks.
D. Applications and fees for reservations must be made at Town Hall, 3 West Third Street, Ocean Isle Beach, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday). The reservation is only confirmed after the signed, completed reservation form, security/cleaning deposit and fees are received in the office of Town Hall. Payment must be received in Town Hall within seven (7) days of making the reservation. Total fees and deposit will be returned if reservation is cancelled 30 days in advance.
E. Illegal drugs, gambling, solicitation, or alcoholic beverages are NOT permitted.
F. The Community Center is rented for usage AS IS. Each renter is responsible for any and all arrangements, activity supervision, well-being and orderly conduct of all persons involved with the event, set-ups, equipment, etc., relating to the event, program or activity.
G. Smoking is NOT permitted in any part of the building.
H. Concession operations are not permitted within the facility.
I. No decorations shall be attached to walls, ceilings, or floors. No permanent changes are allowed to the Community Center. No bolts, screws or nails shall be placed on the walls, floors, or any fixture, indoor or outdoor.
J. Renter is responsible for abiding by and limiting admittance (participation) according to facility capacity established by the Town of Ocean Isle Beach.
K. The building must be left in the same condition, or better than it was at the time of rental. Tables, chairs, etc. must be provided, set up and taken down by the user. Clean-up of the building will be the responsibility of the user.
L. Renter will indemnify and hold the Town of Ocean Isle Beach free and harmless from any and all liability on account of injury to any person(s) or damage to any property(ies) resulting directly or indirectly from any activity sponsored by or conducted by the renter or attendants to the event or activity.
M. The Community Center will be available for use from 9:00 a.m. until 9:00 p.m. The Community Center must be cleaned and vacated by 9:00 p.m.
N. Renter is responsible for reserving required time to adequately set up and clean after the event when stating total time of reservation.
O. Flagrant misuse of the building will result in forfeiture of future reservation privileges.
If you have any questions or concerns, please contact Town Hall at 910-579-2166. The reservation application may be hand delivered or mailed to Town Hall located at:
Town of Ocean Isle Beach
Three West Third Street
Ocean Isle Beach, NC 28469
Ocean Isle Beach Community Center
Reservation Form
Please read, complete and return to Town Hall located at Three West Third Street, Ocean Isle Beach, NC 28469.
Applicant’s Name:________________________________________________________
Type of Event:___________________________________________________________
Date of Event:_____/_______/______ (mm/dd/year)
Time:_____ am/pm to _____ am/pm
Rules and Regulations
· The person renting the Community Center shall be responsible for the conduct of those attending the event/activity and shall also be responsible for any damage to the property. The person renting the Community Center will be responsible for the cost to repair any damages that occur during the rental period that exceed the deposit amount.
· Clean area after use, returning the area to the condition, (or better) that the area was upon arrival. Turn off all lights, close doors, vacuum or sweep, empty trash cans and remove trash from property, replace trash can liners, clean counter tops, kitchen sinks and pick up trash in the bathrooms.
· No cooking in the kitchen, only warming is allowed.
· No smoking or alcoholic beverages allowed on Town property.
· Building will be unlocked/locked by Town employee or designated volunteer.
· Failure to leave at the time set will automatically forfeit your deposit.
· Only non-profit usage of facility is allowed. No funds may be solicited.
· The Center is a public facility. Signage will be placed during functions requesting courtesy for those participating.
I have read and understand all regulations of this permit. I also understand that my deposit will not be returned if guidelines are not met.
_______________________________________________________________________
Signature Date
_______________________________________________________________________
Mailing Address
___________________________________________________$____________________
Daytime Phone Number Deposit & Fee
________________________________ ______________
Town Hall Approval Date