TOWN OF OCEAN ISLE BEACH

TOWN OF OCEAN ISLE BEACH

THREE WEST THIRD STREET

OCEAN ISLE BEACH, NC 28469

BOARD OF COMMISSIONERS MEETING

February 13, 2007

MINUTES

MEMBERS PRESENT:

Mayor Debbie Smith Mayor Pro Tem C.D. Blythe

Commissioner Richard Donovan Commissioner D.B. Grantham

Commissioner Dean Walters Commissioner Suzie Wooten

Daisy Ivey, Town Administrator Larry Sellers, Asst. Town Admin.

OTHERS PRESENT:

Approximately 20 Property Owners and Guests

Sarah Wilson, Brunswick Beacon

MEETING CALLED TO ORDER

Mayor Smith called the meeting to order with everyone repeating the Lord’s Prayer and pledging allegiance to the flag.

ADOPTION OF CONSENT AGENDA

Mayor Smith stated that the consent agenda included the approval of the minutes of the January 9^th Board of Commissioners Meeting, approval of Resolution authorizing Local Government Execution of a Land Use Plan Planning and Management Grant Contract, approval of Phase I report on Land Use and Future Development, approval of Resolution Designating Official to Sign Papers and to Otherwise represent the Board of Commissioner in Connection with Mosquito Control, Approval of final payment to Norfolk Dredging Company for East End Piggyback Renourishment Project, approval of request by Congressman Mike McIntyre for the Town of Ocean Isle Beach to host the 7^th District Coastal Communities Luncheon on April 5, 2007 and approval of Renewal of Lease Agreement for Billboard Property – Hwy 17.

Mayor Smith stated the town had been successful in negotiating a 25% reduction for the final payment to Norfolk Dredging. Mrs. Ivey reported that the facility fee to host Congressman McIntyre had been waived. Commissioner Blythe made a motion to accept the consent agenda with a second from Commissioner Walters. The vote was unanimous.

REPORTS BY MAYOR

Mayor Smith recognized and thanked Dr. Mark Imperial for his diligent work on the technical development of the Land Use Plan. Mayor Smith presented the first Employee of the Month recognition award to Sondra Ganus and commended her for positive attitude and consistent customer service efforts working for the Town.

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Mayor Smith gave brief a update on the Alternate Vegetation Line, indicating that little progress has been made. Mayor Smith stated more information will be made available as meetings progress. Mayor Smith also stated she would be attending the North Carolina Beaches Inlet & Waterway Association Meeting, February 15 at Bald Head Island.

DEPARTMENTAL REPORTS

Fire Department - Commissioner Blythe reported that the Fire Department responded to a total of 40 calls during the month of January 2007 with a total increase of 2 calls from previous year.
Administration - Mrs. Ivey reported on meeting with Brunswick County regarding status of the planned new park on Old Georgetown Road and stated the Committee has narrowed consideration to three architectural design firms. The budget is $1,050,000 for this project. Mrs. Ivey reported she has submitted a request to Senator R.C. Soles & Representative Bonner Stiller again this year for the town to join the State medical benefit plan and also regarding the natural and concrete canal special tax district. Mrs. Ivey reminded the Board of the upcoming Budget Retreat at Ocean Isle Inn on March 14 at 9:00 am.
Police Department – Chief Pritchard reported an arrest had been made in connection with a first degree burglary case in August 2005. Chief Pritchard also reported the arrest of 2 subjects involved in a recent vehicle death investigation. The District Attorney will be reviewing this case for possible additional charges. Chief Pritchard stated the Larry Raynor Kidnapping and Assault Trial is scheduled for May, 2007.
Water/Sewer/Streets - Mr. Larry Sellers reported on the progress of Phase II of the Storm Water Project. Mr. Sellers is completing CAMA Grant application submissions for both the Shallotte Blvd Recreation Area and Durham Street Beach Access.
Building Inspections - Mr. Larry Cook reported that the Building Inspections Department issued one single-family residential permit in the town with a construction value of $ 916,655. A total of 47 permits were issued for the month of January.
Planning/Zoning/CAMA - Mr. Justin Whiteside introduced the new Planning Secretary, Sue Stuhr. Mr. Whiteside reported on GIS maps, distributed to Board members, showing recent tidal impact on the renourishment project. Mayor Smith thanked Mr. Whiteside for the technology update.

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COMMENTS

Mayor Smith stated that this time had been set aside to allow our citizens to speak in regards to issues relating to agenda items. Mayor Smith stated that due to time constraints, each speaker should limit their comments to three minutes.

OLD BUSINESS

Mayor Smith stated the first item under old business was a request from Mr. Barrett McMullan regarding Water Sports Planning and Operation of Parasailing Business. Mrs. Ivey stated, as directed by the Board, the Town Attorney had prepared a resolution and ordinance regarding these types of businesses. After discussion, the proposed ordinance was unanimously adopted upon a motion of Commissioner Blythe and a second by Commissioner Wooten with the following amendments. Item (b) was amended to read “Said buoys shall be placed each day of operation and removed at close of operation each day or prior to sunset, whichever occurs first.” Item (h) was also amended to read “It shall be required that any employee of applicant, as required by the Coast Guard, must meet the requirements of the US Coast Guard Captain’s licensing for operation a parasail business and applicant shall provide to the town an up to date list of all employees and their Coast Guard licenses.”

Mayor Smith stated the next item under old business was discussion regarding the results of the West End Dredging Survey. Mrs. Ivey stated the final vote was 90 in favor and 136 opposed. After a brief discussion, the Board voted upon a motion of Commissioner Wooten and second by Commission Walters not to pursue the matter further at this time based upon the vote of this survey.

NEW BUSINESS

Mrs. Ardith Shaw, South Brunswick Islands Interchurch Council, presented a plaque to the Town for their assistance and cooperation with the Annual Run for Food.

Mr. Brant McMullan presented a request for approval of a group activity request to conduct the following activities:

Far Out Shoot Out May 10 – 19, 2007

Jolly Mon June 20 – 24, 2007

Fall Brawl October 24 – 28, 2007

Mrs. Ivey reported all applications appear to be in order and have been reviewed and approved by the Fire and Police Chief as well as the Public Utilities Director. Upon a motion of Commissioner Donovan with a second by Commissioner Wooten, the Board voted unanimously to approve Mr. McMullan’s request to conduct these activities.

The developers of Waterboro Village presented their request for approval of a Preliminary Master Land Use Plan. After presentation and review by the board, the Plan was referred to the Planning Board for review. This motion was made by Commissioner Walters with a second by Commissioner Blythe. The vote was unanimous.

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Mayor Smith stated the next item of business was a recommendation from the Planning Board regarding the Town’s sign ordinance. Mrs. Ivey stated as part of the ongoing zoning ordinance update the Planning Board was recommending several changes to this ordinance. After a review of these changes, the Board voted unanimously to refer this issue to Public Hearing on March 13, 2007, beginning at 8:30 am.

Mayor Smith stated the Planning Board was also recommending approval of the Preliminary Master Land Use Plan for The Retreat. After review, the Board voted to approve this master Land Plan upon a motion of Commissioner Walters with a second by Commissioner Wooten. The vote was unanimous.

Mayor Smith stated the Town of Shallotte is requesting the Town approve an ordinance to establish an annexation agreement between the Towns of Ocean Isle Beach, Holden Beach and Shallotte. Mrs. Ivey stated the Town of Shallotte wishes to annex properties located on Village Point Road at Shallotte Point. However, since these properties are located closer to the Town of Ocean Isle Beach and Holden beach according to “as the crow flies” then an annexation agreement is required. This agreement would grant permission to the Town of Shallotte to proceed with this annexation and prevent the other Towns from annexing this area. After a brief discussion the Board agreed with this request and referred this issue to a public hearing on March 13, 2007 beginning at 8:30 am. This motion was made by Commissioner Donovan with a second by Commissioner Wooten. The vote was unanimous.

Mrs. Daisy Ivey stated staff had received bids regarding a proposal to construct two additional connector street parking areas at Winnabow and Chadbourn streets. Mrs. Ivey stated staff was recommending award of this contract to Temple Grading and Construction in the amount of $84,670.00. Mrs. Ivey stated this project had been budgeted in this year’s Accommodation Tax Fund Budget. This award was unanimously approved upon a motion by Commissioner Donovan with a second by Commissioner Wooten.

Mayor Smith stated the Town had also received several proposals regarding the construction of the Hatteras Ramp Emergency access point located on the west end of the island. Mrs. Ivey stated staff recommends the award of this project in the amount of $37,405.00 to 4M Construction Company, Inc. Mrs. Ivey stated a budget amendment would be necessary if this project was approved. Mr. Sellers stated in conjunction with this project, he would like to recommend the Board increase this budget amendment to

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also cover the costs of rebuilding the Shallotte, Charlotte and Columbia Street accesses. Mr. Sellers stated a budget amendment of approximately $75,000 would be necessary for these repairs as well as the construction of the Hatteras Ramp. Upon a motion of Commissioner Blythe with a second by Commissioner Donovan the Board voted unanimously to award this contract to 4M Construction Company Inc. and approve a budget amendment of $75,000 to cover these costs as well as costs associated with rebuilding the Shallotte, Charlotte and Columbia Street accesses.

Mrs. Ivey reported staff had also obtained price quotes to build a berm/dune along 475 feet of public right-of-way at Shallotte Blvd (100 feet) Columbia Street (50 feet) and Third Street (325 feet) in order to help protect the Town’s infrastructure. Mrs. Ivey stated the material to be place in this area had to meet strict CAMA regulations regarding grain size and color requirements. Mrs. Ivey stated the cost to build a berm with an 18 foot base and a six foot dune would be $31,250. Mrs. Ivey stated staff had also received quotes regarding beach grass planting in the project area as will as the entire length of the island due to requests from property owners in this area for the Town to assist with erosion issues. Mrs. Ivey stated the cost to plant the entire beach would be $28,253 and that a budget amendment in the amount of $60,503 to the Beach Erosion Reserve would be necessary to cover these amounts. After a brief discussion, upon a motion of Commissioner Donovan with a second by Commissioner Wooten, these staff recommendations were approved and a budget amendment of $60,503 to the Beach Erosion Fund was made. The vote was unanimous.

EXECUTIVE SESSION

Mayor Smith stated the purpose of the Executive Session was to approve the minutes of the January 9^th meeting per G.S. 143-318.11(1) and to consult with the Town Attorney regarding legal issues as per G.S. 143-318.11(3). Mayor Smith stated with the absence of the Town Attorney it would be necessary to delete the consult with Attorney. This amendment was unanimously approved and the Board adjourned to executive session upon a motion of Commissioner Walters with a second by Commissioner Donovan. The Board returned to regular session upon a motion of Commissioner Blythe with a second by Commissioner Donovan. The vote was unanimous. Mayor Smith stated that during the executive session, the Board voted to approve the minutes of the January 9^th meeting upon a motion of Commissioner Grantham with a second by Commissioner Blythe.

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ADJOURN

Being no additional business heard, the meeting was adjourned upon a motion made by Commissioner Walters with a second by Commissioner Blythe. The vote was unanimous.

DATED:_____________________ SIGNED:____________________________

Debbie S. Smith, Mayor

(SEAL)

ATTEST:_____________________________

Daisy L. Ivey, Town Clerk