TOWN OF OCEAN ISLE BEACH

BOARD OF COMMISSIONERS MEETING

December 13, 3005

AGENDA

A.  8:30 a.m.  A public hearing will be held to consider the following:

1. The Town shall consider the addition of definitions to Chapter 42-23 with regard to concrete bulkhead repair which shall include the definitions of  repair (reconstruction or renewal of the existing bulkhead); spalling (fragmenting of concrete, including examples of size); cracks (opening in concrete due to movement, expansion); joints (edges in concrete); scour (erosion or displacement of the subgrade sedimentation); live/green concrete. 
2. The Town shall consider the addition to Chapter 42-23 that shall develop criteria that will be used to determine the need for concrete bulkhead repair. This shall include: noticeable spalling or popping of concrete; excessive depressions in the concrete wall; the deterioration of the concrete slabs or portions thereof; cracks or joints above or below the waterline in excess of 3/8 of an inch; sections of concrete which have slid down from original location toward the canal; holes in the soil subgrade above or below the sloped concrete wall edges. 
3. The Town shall consider modifications to the zoning ordinance, subdivision

      ordinance that shall eliminate the requirement that all subdivision streets be      “public” streets offered for dedication to the Town and require that they be

       private streets continually maintained by either the Developer or a property

       owners’ association.

4. The Town shall consider modifications to the subdivision ordinance which shall include: 

1. That sketch plans shall require “proof of ownership and, if applicable, a notarized letter from the owner designating the applicant as their agent.” 

2. That no final plat will be accepted for review by the board unless accompanied by written notice by the subdivision administrator acknowledging compliance with the improvement and guarantee standards contained in the ordinance and proof that all necessary permits have been obtained from all applicable federal, state and local agencies. 

3. That a certificate of approval must contain language that the funds established in the fee schedule have been paid. 

4. That the table of required information for preliminary and final plats may be amended from time to time. 

5. That the owners addresses and telephone numbers shall appear on all plats, together with identification of mortgages. 

6. That all final plats must include a copy of the erosion control plan approved by the appropriate state agency, if applicable. 

7. That all preliminary plats must contain topographic maps with specific contour information and must delineate 404 wetland areas as determined by the Corps.

IMMEDIATELY FOLLOWING-BOARD OF COMMISSIONERS MEETING

2. Meeting Called to Order
   1. Lord’s Prayer
   2. Pledge of Allegiance

3. Adoption of Consent Agenda
   1. Approval of Minutes of November 8^th Public Hearing & Board of Commissioners Meeting
   2. Request for Excused Absence-Mr. Russell Woody, Airport Advisory Board November Meeting
   3. Approval of Professional Services Contract-Finley Boney-Engineering/Land Surveying

4. Adoption of Agenda

5. Reports by Mayor

6. Departmental Reports
   1. Fire Department
   2. Administration
   3. Police Department
   4. Water/Sewer/Streets
   5. Building Inspections
   6. Planning/Zoning/CAMA

7. Comments Section:  This time has been set aside to allow our citizens to speak in regards to issues relating to the following agenda items.  Due to time constraints, we ask that each speaker limit their comments to three minutes

8. Old Business
   1. Discussion regarding Public Hearing Issues

a.      Concrete Bulkhead Repair-Definitions Chapter 42-23

b.      Concrete Bulkhead Repair-Criteria Chapter 42-23

c.       Amendment to Zoning & Subdivision Ordinances Regarding Public vs. Private Streets

d.      Amendments to Subdivision Ordinance Section 50-54, 50-55, 50-57, 50-58 dealing with procedures for review of minor subdivisions, sketch plan for major subdivisions, final plat submission and review, certificate of approval of the design and installation of streets, utilities & other required improvements and information to be contained in or depicted on preliminary & final plats

2. Discussion Regarding Agreement with McMullan Partners Regarding Right of Way Encroachment Agreement for Curb & Gutter, Pavement Widening & Storm Drainage at SR 1272-Causeway Drive
3. Request for Approval of Group Activity-Mr. Brant McMullan-Jolly Mon King Classic

9. New Business
   1. Organizational Meeting

      a.  Administering Oath of Office to Debbie Smith, C.D. Blythe &

           D.B. Grantham

      b.  Election of Mayor Pro Tem

      c.  Fixing Date & Time for Regular Monthly Meetings

2.  Presentation of Financial Statement-Fiscal Year Ending June 30, 2005

3.  Recommendation from Recreation Advisory Board-Adult Activities

4.  Appointment to ABC Board

5.  Discussion Regarding Deed of Dedication-(Utilities)-Coggelshall

     Therrell Properties, LLC-West Palms Subdivision

6.  Discussion Regarding State Stormwater Regulations

            7.  Discussion & Update Regarding Dredging Project-(Natural,

                 Commercial and  Entrance Canals

8.      Recommendation from Planning Board

a.      Master Land Use Plan for Ocean Isle Beach Golf Course Planned Unit Development

b.      Amendments to Section 66-246 Zoning District

c.       Amendments to Section 66-133 thru 66-139 Off Street Parking Requirements

d.      Amendments to Subdivision Ordinance Section 50-5, 50-6, 50-11, 50-16, 50-19

                  9.  Discussion Regarding Changes to Flood Maps

                10.  Discussion Regarding Possible Relocation of Town Hall & ABC

                       Property

J.  Executive Session

            1.  Approval of Minutes of November 8^th Executive Session as per G.S. 143-

                 318.11(1)

            2.  Update from Town Attorney Regarding Pending Legal Issues as per G.S.

                 143-318.11(6)

K.  Adjourn